Executive Assistant

Job Description

North Central EMS Council is seeking a highly organized, professional, and mission-driven Executive Assistant to provide high-level administrative, operational, and supervisory support to the Executive Director. In the absence of the Executive Director, the Executive Assistant will assume certain delegated duties, as assigned.

In a small nonprofit environment, this position is critical to organizational effectiveness and continuity of operations. The ideal candidate will demonstrate strong leadership, sound judgment, exceptional organizational skills, and the ability to manage multiple priorities while supporting and advancing the mission of North Central EMS Council.

Responsibilities

Administrative & Executive Support

Provide high-level administrative support to the Executive Director
Manage calendars, scheduling, correspondence, and meeting coordination
Prepare agendas, reports, correspondence, and meeting minutes
Maintain accurate, well-organized electronic and paper filing systems and records

Office Operations Management

Oversee daily office operations to ensure efficient, professional, and effective performance
Develop, implement, and maintain administrative procedures, systems, and workflows
Coordinate office logistics, facility needs, and supply procurement
Serve as a primary point of contact for internal and external stakeholders

Supervisory Responsibilities

Supervise North Central EMS Council staff
Assign work to dispatch supervisors, establish priorities, and monitor performance to ensure timely and effective task completion
Provide guidance, mentorship, and ongoing support to personnel
Participate in hiring, onboarding, scheduling, and performance evaluations
Foster a collaborative, accountable, and mission-driven work environment

Financial & Recordkeeping Support

Assist the Executive Director with basic financial administration, including invoicing, expense tracking, deposits, and record maintenance
Maintain accurate and well-organized records of grants, contracts, and expenditures
Assist with the preparation of financial, grant, and compliance reports

Compliance & Confidentiality

Ensure administrative compliance with organizational policies, procedures, and applicable regulations
Handle sensitive and confidential information with discretion, integrity, and professionalism

Other Duties

Perform other duties as assigned to support the organization’s operations and mission

Education

Preferred: An associate’s or bachelor’s degree

Qualifications

High school diploma or equivalent required;
Minimum of three (3) years of administrative experience, including supervisory or lead responsibilities
Strong proficiency in Microsoft Office Suite
Demonstrated ability to supervise, train, and motivate staff
Excellent organizational, communication, and problem-solving skills
Ability to work independently and manage multiple competing priorities

Skills

Strong leadership and team coordination abilities
High attention to detail and accuracy
Professional written and verbal communication skills
Sound judgment and discretion in handling sensitive matters
Flexibility and adaptability in a dynamic, small-office environment

Job Experience

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